Privacy Policy

Who are we?

We are ABACONS Trust GmbH, based at Waffenplatzstrasse 41, 8002 Zurich. We are responsible for processing your data, which we receive or collect during our business activities or for other purposes, as defined in this privacy policy.

Why and on what basis do we collect and process data?

We process your data in accordance with Swiss data protection law and, where applicable, the EU General Data Protection Regulation. Where appropriate, we provide additional privacy statements to complement these explanations.

We collect and process data to provide our services to you, to run our company's business (e.g., administrative and organizational processes), to monitor and analyze our business, and to improve our services and products for you. We use this information to foster and develop our business relationship with you, to identify services that may be of interest to you, to conduct business development activities, to send you publications and communications, to invite you to events, to ensure the smooth functioning and system security of our website, to improve and analyze its use, and to comply with our legal obligations for customer identification.

We process your personal data for the above purposes when:

• It is necessary for the performance of a contract with you or the organization you work for;

• It is required to meet legal obligations;

• You - if necessary - have given your consent to the processing or the organization for which you work has - if necessary - given its consent to disclose your personal data to us;

What data do we collect and process?

We collect and process personal data about customers and potential customers, affiliated individuals, authorities, third parties, and other people, as well as their representatives, beneficial owners, and employees. We collect and process data when you request information from us or send us information.

The type of data we collect includes, for example, name and contact details (such as address, email address, and phone number), nationality, areas of business interest, professional history, and information of any kind from correspondence, contacts, and interactions with us.

We also process any information that is disclosed to us as part of our services or that we collect ourselves. Exceptionally, this information may also include particularly sensitive personal data.

If your consent is required to process particularly sensitive personal data, we will obtain it in advance. Finally, our website server temporarily stores information about your access. This information includes, among other things, the IP address, the date and time of access, the name and URL of the retrieved file, the website from which access is made, the browser used (including version), the operating system (including version) of the computer used, and the name of the user's access provider.

How do we collect data?

We receive data directly from you, our clients, other involved parties, and their respective representatives and employees. We may also obtain personal information from third parties, such as employers, other organizations with which you are affiliated, supervisory authorities, government agencies, law firms, or other consultants. We also obtain personal data from publicly accessible sources. If we need information to accept or manage a mandate and you do not provide it, we cannot work for you.

How do we protect data?

We take appropriate security measures to securely store your personal data in electronic and physical form and to protect it from unauthorized access, misuse, disclosure, unauthorized alteration or deletion, and loss. Our partners, employees, and third-party service providers who have access to confidential information (including personal data) are bound by confidentiality obligations.

How do we manage your personal data?

Managing your personal marketing communication

You can change the information you receive from our marketing communication using the "Manage subscriptions" option at the end of our emails. If you no longer wish to receive emails about our services, developments, and events, you can unsubscribe at any time using the unsubscribe option at the end of the email or contact us at Client Service.

Information for Applicants

If you apply for a position or for a career event at ABACONS Trust, you must provide us with personal information and possibly particularly sensitive personal data. By applying to us, you expressly consent to the use and review of this information (e.g., checking references, background, identity). If we need information for employment and you do not provide it when requested, we cannot process your application further.

Why do we use cookies?

We use cookies to provide you with more targeted information. With cookies, we receive information about the use of our website, the online application process on our career page, and the analysis of our marketing communication. In this process, we collect certain personal data from you, such as domain name, user settings (e.g., language preferences), your unique session ID, authentication data, and your visitor time (timestamp), as well as other metadata.

Note: This translation is intended to reflect the meaning and intent of the original German text. Depending on the specific context and purpose of the document, it might be necessary to review and adjust the translation further.

What are Cookies?

Cookies are small text files stored in the browser directories of your computer or mobile device when you visit our website. When you access this site again, we can recognize you, even if we don't know who you are. Our website uses both permanent and session cookies. Session cookies store your input as you navigate from page to page within the site. These cookies are deleted after a short period, at the latest when you close your browser. Permanent cookies allow the website to remember your preferences and settings so they are available on your next visit. Permanent cookies are deleted after a certain period.

How do we use Cookies?

Google Analytics

Operated by Google LLC in the USA, Google Analytics provides information on how visitors use our website. Google uses cookies to collect anonymous data, such as the number of site visitors, where visitors log in, which pages they view, and how long they stay on our site. We generally do not transmit personal data to Google (including IP addresses). However, Google can track your use of the site, combine this information with data from other sites you've visited that are also tracked by Google, and use this knowledge for its purposes (e.g., advertising). If you've registered with Google, Google knows you. Google then processes your personal data under its responsibility and according to its data protection regulations.

Career Page

When visiting our career page, a cookie is installed on your computer. This cookie facilitates the online application process and is deleted once you close your browser.

Marketing Communication

In our marketing communication, we use cookies and other tracking technologies to check whether email-sent updates are opened and replied to, and whether included links are clicked. Moreover, cookies allow you to contact us via the online contact form.

LinkedIn

We use a plugin for the social network LinkedIn. It's identifiable by the logo placed on our website. Every time you engage on this social network, relevant information is forwarded and your visit is recorded on LinkedIn.

Managing your personal Cookie Settings

You can block cookies or get warned when cookies are sent to your computer through your browser settings. If you deactivate receiving cookies, you might not be able to use all functions of our website and our marketing communication.

Why and how do we share data?

If necessary or appropriate for providing our services or fulfilling other purposes defined in this privacy policy, we may disclose personal data we collect during our service provision, your contact with us, or your website visit to third parties (like service providers, consultants, affiliated parties, authorities, and others) in Switzerland, in the EU, or in other countries. We may further disclose personal data to third parties if:

• You have given consent, where required.

• We are legally, regulatorily, or commercially obligated.

• It's necessary in relation to legal proceedings or to assert or defend claims.

We work with third parties providing services and may share your personal data with them, such as banks, insurers, or IT providers who might access your personal data during software support. If these third parties are outside of Switzerland or the EU, we only share your data based on a foundation that ensures adequate data protection.

How long do we retain data?

We store your personal data as long as necessary for the purposes for which they are processed. We also retain your data to comply with legal and regulatory documentation and retention obligations, for as long as claims could be made against us, or as legitimate interests, especially our data security, require.

Your Rights

You have the right to:

• Request information about your personal data and certain aspects of processing.

• Request correction of your personal data.

• Request deletion of your personal data.

• Request a restriction on the processing of your personal data.

• Object to the processing of your personal data.

If you've given consent for collecting, processing, or transferring your personal data for a specific purpose, you may withdraw your consent for this particular processing at any time. Once we've been informed of your withdrawal, we'll no longer process your data for these particular purposes unless another legitimate interest exists. Please note that granting these rights may be denied or limited for legal reasons or based on data protection law. We can refuse to provide information, if data protection law or other laws, especially professional secrecy, allows or prescribes it. We'll inform you, when legally required or permitted, about the reasons for our decision.

To exercise your rights, please contact us in writing via email at [Datenschutz email] or by mail at:

ABACCONS Treuhand GmbH
Data Protection
Waffenplatzstrasse 41
8002 Zürich
Switzerland

Normally, there'll be no fee to exercise your rights. However, we may charge a fee if permitted by applicable data protection law, of which we'll inform you. If you believe that we haven't satisfactorily addressed your request or concern, or think we aren't processing your data in compliance with data protection rules, you can contact the competent supervisory authority. In Switzerland, this is the Federal Data Protection and Information Commissioner.

We reserve the right to update and change this privacy policy periodically to consider changes in how we process your personal data or to address changes in legal requirements. All future changes to our privacy policy will be posted on our website. Please check regularly for updates or changes to our privacy policy.

September 2023